| JOB OVERVIEW
The Marketing Administrative Intern provides administrative, financial, and operational support to the Marketing Services Department. This position assists with departmental purchasing, budget tracking, invoice processing, financial reconciliations, and promotional item management for the organization. The intern will gain practical experience in marketing operations, procurement processes, budget administration, and brand stewardship while supporting daily departmental activities and special projects.
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| Duties and Responsibilities:
As an intern in the Marketing Department, you will:
Promotional Item Program Management
- Serve as the primary coordinator for the organization’s promotional item inventory program.
- Maintain accurate inventory records for promotional items and branded merchandise.
- Monitor inventory levels and recommend reorders based on usage trends and departmental needs.
- Research new promotional products, vendors, pricing, and branding opportunities.
- Coordinate promotional item requests from departments and ensure compliance with established brand standards.
- Assist with the procurement, receiving, storage, distribution, and tracking of promotional items throughout the organization.
- Prepare reports on promotional item inventory, expenditures, and usage.
Financial Administration & Budget Support
- Process departmental financial transactions, including purchase requisitions, purchase orders, direct payments, procurement card purchases, and invoice submissions.
- Assist with tracking marketing expenditures and maintaining budget records to ensure accurate allocation of funds.
- Reconcile advertising placements, invoices, and billing documentation to verify accuracy and completeness.
- Prepare financial reports, spreadsheets, and supporting documentation for departmental budget monitoring.
- Verify vendor invoices and supporting documents prior to approval and payment processing.
- Maintain organized electronic records related to purchasing, contracts, invoices, and budget activities.
- Assist with month-end and year-end financial reconciliation activities as assigned.
Marketing & Administrative Support
- Assist with maintaining marketing records, files, and digital assets.
- Support the coordination of department meetings, events, sponsorship activations, and marketing initiatives.
- Assist with gathering quotes, proposals, and vendor information related to promotional products.
- Help maintain databases, spreadsheets, and tracking systems used by the department.
- Conduct research and prepare summaries, reports, presentations, and other materials as assigned.
- Assist with special projects and administrative duties supporting departmental objectives.
- Perform other duties as assigned.
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| MINIMUM QUALIFICATIONS: |
To be considered for this internship, applicants must:
- Current college junior, senior, graduate student, or recent graduate pursuing a degree in Marketing, Business Administration, Communications, Finance, Accounting, Public Administration, or a related field.
- Ability to commit to a 6-month internship working approximately 20-30 hours per week.
- Strong interest in marketing operations, budgeting, procurement, or project administration.
· Successfully pass all required background checks and obtain airport security clearance |
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| SPECIAL KNOWLEDGE, SKILLS, and ABILITIES: |
- Proficiency in Microsoft Office applications, particularly Excel, Word, and PowerPoint.
- Strong organizational and time management skills.
- Ability to manage multiple projects and meet deadlines.
- Attention to detail with a high degree of accuracy in data entry and financial documentation.
- Effective written and verbal communication skills.
- Ability to analyze and reconcile financial information.
- Ability to work independently while maintaining a high level of professionalism.
- Ability to maintain confidentiality of financial and business information.
- Experience with financial, procurement, or inventory management systems is preferred.
- Knowledge of branding, marketing, or promotional merchandise management is a plus.
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| LICENSES/ CERTIFICATIONS REQUIRED: |
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| SUPERVISORY RESPONSIBILITIES: (Indicate number supervised) |
| · None |
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| LATITUDE AND/OR INDEPENDENT JUDGEMENT: (Include examples of situations where this position might exercise independence and make decisions) |
| · Works independently under moderate supervision, exercising judgment and discretion |
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| This job description is intended to convey information essential to understanding the scope of an airport operations and supporting business roles within the organization. It is not intended to be an exhaustive list of qualifications, responsibilities, or duties associated with the position. |
