Job and Internship Listings

EXTENSION PROGRAM ASSISTANT – NATURAL RESOURCES OUTREACH The State

Specialized Agent in Natural Resources is hiring an OPS program assistant for 32 hours/week to support University of Florida IFAS Extension programs (online and in-person) on natural resources; based in Gainesville, Florida. JOB DESCRIPTION: Overview:
• Responsibilities include communications, event coordination, online course management, recordkeeping, reporting, and marketing.
• Programs you will support include: Natural Areas Training Academy, Florida Youth Naturalist Program, Bat Friendly Florida and others under development.
• Primarily office and computer-based tasks, located on the main University of Florida campus in Gainesville, FL.
• Schedule is approximately 30-32 hours/week (.75 FTE), during regular business hours.
• Event coordination during in-person Extension programs (16-20 days year) may require alternative work location, limited travel, and variable hours. General responsibilities include:
• Communications (35%)
o Correspond with program participants and instructors via email and phone
o Produce announcements and manage listserv
o Update program details on T4 website
• Program/Event Coordination (30%)
o Manage online registration pages in Eventbrite
o Plan for program and event logistics
o Coordinate event catering
o Set-up and clean-up at events
• Management of course materials (15%)
o Update online course materials in Canvas
o Manage files and documents
o Produce course completion certificates
o Organize and inventory workshop supplies
o Mail materials to instructors
o Assist with development of new course materials
• Recordkeeping and Reporting (15%)
o Update program records and database in Excel
o Compile online survey data from Qualtrics

o Transcribe and summarize program evaluations
o Produce quarterly and annual reports
• Marketing and Social Media (5%)
o Draft blogs in WordPress
o Post to Facebook
o Update program websites
o Create marketing materials
SALARY: $18-22 per hour (commensurate with experience); Other Personal Services Employment (OPS) Perks:
• Flexible scheduling to accommodate personal leave requests
• State of Florida health benefits are available to OPS employees who work an average of 30 hours per week or more (.75 FTE) – explore UF’s OPS Benefits
• UF Holidays off and unpaid vacation leave
• Opportunity for continuous long-term employment and growth as programs develop
MINIMUM REQUIREMENTS:
• Customer service skills
•
Proficiency with MS Office (e.g., Excel, Word, and PowerPoint) and ability to quickly learn web-based events, teaching, and communication applications (e.g., Canvas, Teams, Zoom, Eventbrite, Qualtrics, T4)
•
Detail-oriented with capacity to follow instructions while working independently
•
Excellent written and verbal communication abilities
•
Strong organizational skills
•
Ability to coordinate multiple tasks to accomplish goals amid interruptions and continually changing priorities
•
Self-motivated, reliable, and responsible
•
Willing to commit for at least 6 months (longer preferred)
•
Valid driver’s license
PREFERRED QUALIFICATIONS:
•
Enthusiasm and interest in natural resources & wildlife conservation in Florida
•
Skills in the above-listed applications, visual communications, graphic design, marketing, video editing, and/or instructional design
•
Available to start no later than January 20, 2026
INSTRUCTIONS TO APPLICANTS:
•
To be considered, submit the following via this email with the subject, “Program Assistant Application”; application MUST include 3 items as a single file:
1.
Self-written letter (do not use AI), not exceeding 1 page, including:
a.
Explain WHY this job is a good fit for YOU.
b.
Your available start date, ideal weekly schedule, and how long you realistically expect to remain in the position.
c.
What experiences demonstrate you meet the minimum requirements.
2.
Resume listing experience, skills, and education (≤ 2 pages)
3.
3 references with affiliation and contact information
•
Applications will be reviewed continuously as they are received and must be submitted by 11:59 p.m. (ET) on January 6, 2026.
•
Applicants will be contacted for interviews during the week of January 5, 2026 (in-person or via Zoom).
•
For questions, please contact Dr. Shelly Johnson at shelly.johnson@ufl.edu