Key Responsibilities

• Administration & Sales Support
  • Provide administrative and sales support to the Meetings, Conventions, and Group Sales
  • Assist with preparation of bids, proposals, RFP responses, presentations, and sales collateral by gathering hotel rates, availability, and partner information.
  • Support the Reunion Program by collecting partner offers and assisting with program logistics, including signage, payments, and welcome bag fulfillment.
  • Assist with coordination of sales activations, sponsorships, speaking engagements, promotional items, and special requests in collaboration with internal teams.
  • Help track sales leads, update bid statuses, assist with room night reporting, and notify partners once host venues are confirmed.

• Group Servicing
• Assist with coordinating welcome bags, giveaways, door prizes, and group promotions in collaboration with the Visitor Services team.
• Collect and organize attraction promotions and group discounts for visiting
• Provide logistical or onsite support for select conventions, meetings, and hosted group events as needed.
• Partner Coordination
  • Assist in maintaining hotel, venue, and attraction contacts within the partner
  • Support the compilation of partner resources including Corporate Social Responsibility (CSR) opportunities, group activities, and group dining options available for visiting groups.

• Website Support
  • Assist with maintaining and updating the Meetings & Groups website content and special
  • Update listings for hotels, venues, private dining options, destination highlights, group activities, and reunion resources.

Qualifications

• Currently enrolled in a program in Hospitality, Tourism, Marketing, Business, Event Management, or a related field
• Strong organizational and communication skills
• Interest in tourism, hospitality, meetings and conventions, or destination marketing
• Ability to manage multiple projects and work collaboratively with partners
• Detail-oriented with strong administrative and research skills
• Positive attitude and willingness to learn in a fast-paced environment

What You’ll Gain

• Hands-on experience in destination sales, group servicing, and tourism operations
• Exposure to the meetings, conventions, and group travel industry
• Networking opportunities with hospitality partners and industry professionals
• Experience supporting real-world tourism sales and servicing initiatives
• Opportunities to attend meetings, events, and tourism activations
• Attend events and attractions around Tallahassee